Uniform and Appearance Standards Policy
- Policy title:
- Uniform and Appearance Standards Policy
This policy details the expectations placed on both the individual and line manager to ensure a common standard of uniform and appearance is maintained which will portray a favourable professional image of Sussex Police.
1.1 The standard of appearance of all individuals who represent
Sussex Police should portray a professional image. This
policy has been created to inform individuals and line managers of
expectations of dress.
2.1 This policy will take immediate effect and applies to all
police officers, special constables and police staff, including
agency staff and volunteers.
3.1 The aim of this policy is to provide clarity for all staff on
the standard of uniform or appearance expected at all times.
4.1 This policy covers the general dress code principles that
individuals must adopt whilst on duty. This policy does not cover
specific policing operations where Divisional Commanders and
Departmental Heads may specify a dress code appropriate for the
circumstances of a particular operation or event.
5 Policy Statement
5.1 Sussex Police is conscious of its professional image and the
way in which all staff are viewed by the public. We believe
personal appearance is a factor which influences opinion and we
expect our staff to be smart and the standard of uniform to be fit
for purpose or role. We will ensure that, wherever possible, the
diverse needs of all staff are met provided that they do not
conflict with, or compromise, the delivery of policing services or
obligations under Health and Safety legislation.
- Presents a professional image of Sussex Police
- Uniformed staff will be easily recognisable which will provide
reassurance to the public.
- Where possible ensures the diverse needs of staff are met and
provides a fair, consistent, corporate approach.
- HR own this policy and are responsible for its update and
- Line managers must ensure that the policy relating to uniform
and appearance standards is complied with and that a high standard
of personal appearance is maintained.
1.1 The standard of appearance of all individuals who represent
Sussex Police should portray a professional and favourable
1.2 Sussex Police officers and police staff whose appearance is
clean, smart and tidy even in adverse conditions are more likely
gain support from the public
be a credit to Sussex Police
provide reassurance to the public as to an expected standard of
1.3 No member of the public or colleague should feel offended or
threatened by the dress or personal appearance of a member of
Sussex Police (there are exceptions made for officers or staff who
work covertly due to the nature of their work dress
2 Staff Responsibilities
2.1 Sussex Police staff must be appropriately and neatly dressed at
work, especially when in direct contact with the public. All
police officers (subject to exemptions) and some police staff roles
will require a uniform to be worn. All uniform clothing must
be obtained from the force clothing unit. Requests to
introduce, trial or alter uniform requirements must be submitted
via the clothing and print unit manager to be approved by the
2.2 Where personal protective equipment or safety equipment is
issued it will be worn or used as directed. Clothing and
equipment issued by Sussex Police remains the property of Sussex
Police and must be surrendered on resignation, retirement or
termination of employment.
2.3 Individuals who have uniform or appearance issues or
concerns should raise these with their line managers who can seek
futher advice from Human Resources (HR) Department.
3 Manager Responsibilities
3.1 Line managers are responsible for ensuring that uniform and
appearance standards are complied with. They must decide on the
suitability of dress and appearance taking into account this policy
and the role being undertaken. Consideration should also be
given to likely extremes of temperature, health and safety,
hygiene, ethnic, cultural, religious or medical factors.
3.2 Every manager and supervisor has the authority to say to an
individual member of staff that his or her style of clothing or
appearance is inconsistent with the professional image or health
and safety obligations of Sussex Police and is therefore
unacceptable or inappropriate.
4 Force Uniform Committee
4.1 The Force Uniform Committee is made up of representatives from
Divisions and Departments, Health and Safety, Staff Safety,
Federation and Unison, Procurement and the Extended Police Family
4.2 They ensure that uniform, equipment and any associated
requirements are decided in recognition of the practical and
operational needs of the role and consideration of gender, cultural
and religious needs and norms.
5 Further Guidance
5.1 The Force Uniform Committee have also produced detailed uniform
and appearance standards guidance "Serving Sussex Smartly".
Copies of this can be obtained from the Force Clothing Unit or via
HR Online (Appendix A).
Serving Sussex Smartly
Uniform and Appearance Standards
1. General Guidance
1.1 This guidance applies to all police officers, police
staff, special constables and our extended police family including
volunteers and cadets.
1.2 Line managers must ensure this guidance is complied
with and that high standards of appearance are maintained. In
making a decision whether an individuals appearance is appropriate,
line managers should consult the Uniform Appearance and Standards
1.3 When making a decision about what dress is appropriate,
consideration will be given to likely extremes of temperature,
health and safety, hygiene and medical factors.
1.4 Gender, disability, cultural and religious needs,
wherever possible, will also be taken into account.
1.5 All Sussex Police officers and staff will maintain a
high standard of personal appearance and will be smart at all
2. Non-Uniformed Police Officers and Police
2.1 Supervisors and managers should apply a common sense and
informed approach to police staff appearance. Police staff should
be smart and professional with staff wearing business attire
appropriate for the working environment, role and duties
2.2 Supervisors and line managers will challenge if they
consider that clothing or appearance is not in-keeping with the
2.3 Supervisors can seek further advice and guidance from
3. Uniformed Police Officers and Police
3.1 All uniformed police officers and police staff will have a
clean, well presented uniform suitable for the duties they
3.2 Only authorised Sussex Police issued items will be worn
by officers and police staff.
3.3 Uniformed officers and staff will ensure that their
epaulettes and / or their warrant card are displayed at all times
when on duty. This is particularly important in respect of those
operational shirts which don't have any identification on however
operational shirts issued from 2012 do have epaulettes.
3.4 Uniform will not be modified or altered without
authority. Minor alterations such as leg or arm length
adjustments can be undertaken by the Clothing Unit, to make an
appointment email clothing_hq.
3.5 All uniformed police officers and police staff will
wear the standard uniform unless they are exempt due to the nature
of their work or on the advice of HR Resourcing and Wellbeing, in
which case they will wear the specialist or adjusted uniform
provided for their role.
3.6 Uniform that is damaged or unserviceable, as a result
of inappropriate use or neglect will not be replaced as a matter of
course. Police officers or police staff may be charged for
replacement items in these circumstances. Negligence leading to
loss or damage may result in disciplinary proceedings.
4. Operational Uniform
4.1 Since 2010, all officers and staff who wear PPV are issued
with operational uniform. This uniform consists of a black (or blue
for PCSO's) moisture management shirt and cargo style trousers. In
2012 it was agreed to issue operational uniform to custody officers
and Communications Department staff working in the PCC and
4.2 Operational uniform will be worn by all officers and
staff who undertake frontline operational duties who wear personal
protective vests (PPV).
4.3 The shirt is designed to be worn fully zipped up, the
zip may be released to the neck seam during warm conditions.
4.4 The fleece jacket will be worn over the top of the
shirt and PPV.
4.5 Black boots or shoes should be worn with the
4.6 When out in public, the minimum personal protective
equipment for a police officer (PPE) is PPV, Captor Spray, baton,
handcuffs and limb restraints.
4.7 The minimum PPE for a PCSO is the PPV.
4.8 Trousers will be worn with the pockets done up,
officers and staff are not to go on patrol with their hands in
4.9 Equipment that has not been issued by Sussex Police
will not be carried on the utility belt.
4.10 Officers will not carry any bladed article on their
person; this can pose a significant danger to the individual and
public, especially if it is taken from the officer during a
4.11 Divisional or district commanders may give
instructions to ensure a consistent standard of appearance of all
uniformed staff whenever they are likely to be grouped together
within public view or as part of a pre-planned police
4.12 All operational orders will contain clear and
unequivocal instructions as to the uniform, PPE and other equipment
required for the operation or event.
4.13 Staff will wear a reflective jacket when on patrol in
a hazardous environment or in conditions of low or restricted light
to increase their visibility and safety.
4.14 When attending the scene of a collision, accident or
incident involving the control of traffic, staff must wear high
visibility clothing without exception.
4.15 PSU boots and any other footwear provided by Sussex
Police for use in a specialist role will not be worn on general
4.16 Plain wellington boots may be worn in severe wet
weather or inclement conditions.
4.17 Items of uniform or equipment provided for specialist
roles (e.g. PSU, TFU) should not be worn on general patrol duties,
unless authorised by line managers.
5. Hats / Helmets
5.1 Officers performing foot patrol must wear a helmet /
bowler hat. PCSOs should wear their flat caps / bowler hat.
5.2 Officers on mobile patrol should wear a flat cap once
they have exited their vehicle. If they then proceed to go on foot
patrol they should wear a helmet / bowler hat.
5.3 PCSOs on mobile patrol should wear flat caps / bowler
hats on mobile and foot patrol.
5.4 The peak of the uniform cap will not be altered.
5.5 Uniformed officers and staff working airside at Gatwick
Airport will not wear headgear.
5.6 Staff issued with hats must wear these at all times
when in public view, the only exception to this is if this is not
practicable due to the nature of the operation or incident.
Officers and PCSO's can apply to the clothing unit for a fleece hat
which may be worn with supervisors approval during severe weather
conditions when deployed at RTC's or on fixed points,
5.7 The wearing of headwear as dictated by cultural and
religious beliefs will be accommodated in consultation with the
Clothing Unit who will source appropriate materials. The wearing of
headwear will be subject of a risk assessment - the advice of the
Force Health and Safety advisor will be sought in these
6.1 Authorised motorcyclists must wear the protective clothing
and equipment issued, including the reflective belt, jacket or
6.2 Motorcycle boots will be issued, but repair will be the
financial responsibility of the individual.
7. Public Order
7.1 All newly appointed officers will attend a one day public
order awareness course. Any officer attending this course will be
issued with PSU boots. Selected officers will be trained to Police
Support Unit (PSU) level 2 standard.
7.2 Any officer trained to PSU level 2 will be issued with
the appropriate uniform and PPE commensurate with their
7.3 The PSU uniform will only be worn when officers are
deployed on PSU Level 2 duties and must not be worn as general
uniform at other times.
7.4 PSU boots will be kept clean and polished and must only
be worn when deployed to a Public Order or Public Safety event.
Officers will be responsible for the repair of general wear and
tear on PSU boots.
7.5 Officers will maintain uniform and PPE to ensure that
health and safety standards and a smart appearance are
7.6 Officers trained to PSU level 2 will be issued with
additional uniform in order to perform the role:
• PSU boots (if not already issued)
• Leg, thigh, arm and shoulder guards
• Groin or abdomen protector
• PSU gloves
• Rigid baton and holder
• Water bottle and holder
• NATO helmet and 'head over'
• PSU level 2 two piece flame-retardant suit
• 100% cotton long sleeved polo shirts
• 100% cotton long johns
7.7 Officers will be issued equipment for their personal
use. PSU level 2 equipment, including PSU level 2 batons must be
returned when an officer no longer performs PSU level 2 duties.
7.8 The dress code for all public order or public safety
deployments will be determined by the operational commander in
accordance with the national public order dress code as detailed in
the ACPO Manual of Guidance for Public Order Standards, Tactics and
Training, further information can be obtained by contacting the
Public Order Training Unit on ext 44282.
7.9 Officers will wear their duty belt, which must be worn
over outer garments and carry Captor Spray, baton, water bottle and
handcuffs. Officers should also be in possession of a
standard patrol baton and a rigid PSU baton.
7.10 The rigid baton will only be worn when officers are
deployed as a PSU unit or if noted on the serial, these will not be
carried on normal operational duty.
7.11 Officers must be in possession of a lightweight
reflective jacket. The high visibility jacket will not be worn in
place of the lightweight reflective jacket unless instructed.
7.12 Officers will deploy in either the custodian helmet or
NATO helmet as directed, not flat caps.
7.13 During deployments, officers will wear full PPE.
8. Local Support Teams (LST)
8.1 Officers posted to a Divisional LST will be trained to PSU
level 2 and will be issued with the appropriate uniform and
equipment for that role as detailed above.
8.2 When on non-specific patrol duty, LST officers' uniform
will be operational uniform, fleece and outerwear and own purchased
8.3 LST Officers may only wear PSU level 2 uniform if
deployed on a Force or Divisional PSU level 2 deployment.
8.4 When officers are involved in duties other than an LST
role, the operational uniform will be worn.
9. Evidence Gathering Teams (EGT)
9.1 Evidence Gatherers will wear full PSU level 2 uniform and
9.2 Officers will wear a reflective jacket when deployed,
unless otherwise instructed by the PSU Commander.
9.3 When deployed on Force operations or during disorder,
hats need not be worn.
10. Forward Intelligence Teams (FIT)
10.1 Officers trained and deployed as Forward Intelligence
Teams will wear operational unifom.
10.2 Officers deployed as Football Spotters will be issued
with a NATO helmet for use in incidents of serious disorder.
11. Operational Support Medics
11.1 Officers trained and deployed as Operational Support
Medics will wear full PSU level 2 uniform, PPE and medic vest.
12. Attendance at court
12.1 The professionalism and appearance of Police Officers,
Special Constables and uniformed Police Staff attending court is on
full display to the public, our partners and importantly victims
and witnesses present to see that justice is done. Officers and
staff can wear the uniform that they usually wear to work when
attending either Magistrate or Crown Courts in line with the
Uniform Standards. Clean and smart operational uniform is
12.2 At Magistrates Court officers must wear/have
available full PPE including PPV.
12.3 At Crown Court officers must always retain Captor
Spray. When entering the court room to give evidence all other PPE
must be removed.
12.4 For further guidance please refer to policy document
568, the Crown and Magistrates Court Policing
Policy. If your question is not answered here please contact Policy
and Inspection, Force Crime and
13. Office Uniform
13.1 The office uniform consists of the white shirt, black tie
and black polywool or cargo trousers or skirt.
13.2 Under no circumstances will this uniform be worn with
any part of the operational uniform.
13.3 Short and long sleeved uniform shirts with a button
neck will be worn with a tie unless permission is given to wear the
shirt open at the neck.
13.4 Shirts will be well ironed and tucked into the office
trousers or skirt.
13.5 During the summer months or periods of hot weather
Chief Officers may issue forcewide advice to all staff that shirts
can be worn without ties. When worn without a tie, only the
top button of the shirt may be left undone.
13.6 Sleeves on long sleeved shirts may be folded back to
just above the elbows.
13.7 Any clothing worn under the uniform shirt must be
white and will not be visible at the neck or cuff.
13.8 Uniformed staff will wear self provided black boots or
shoes of a plain undecorated style with a low heel.
13.9 When wearing a uniform skirt, female staff may wear
plain black low/medium heeled shoes with black stockings or
13.10 Officers and staff must display their name badge or
warrant card at all times when on police premises.
14. Maternity Uniform
14.1 If a risk assessment determines that it is appropriate
for a pregnant officer or member of staff to continue to wear
uniform, maternity trousers and a white maternity shirt with
epaulettes are available from the Clothing Unit.
15. Ceremonial Uniform
15.1 The ceremonial uniform consists of a tunic and matching
trousers. This is available on short term loan from the Clothing
Unit and is usually worn for attendance at external awards
ceremonies or Force funerals, if a request is made by the
family. For more information contact the Clothing Unit on
16.1 Utility belts will be worn to carry equipment provided
for operational use by Sussex Police.
16.2 No unauthorised items will be hung from the belt of
uniformed officers or police staff.
16.3 A belt spacer can be provided to spread the weight of
equipment carried on the utility belt. Staff in specialist roles
will also wear the specialised equipment issued to them on this
belt. Specialist equipment will not be worn or used by an officer
who is not a member of the specialist unit.
17. Personal Protective Equipment
17.1 Only equipment issued by Sussex Police may be
17.2 Guidance for the use of PPE is set out in the Staff
Safety Policy (586/2008).
17.3 Officers out in the public will carry their PPE with
them at all times, as a minimum this will consist of the personal
protective vest (PPV), Captor Spray, baton, handcuffs and limb
restraint system (LRS), for PCSOs this consists of PPV only.
17.4 Protective equipment provided for use in a specialist
role (such as leg guards, groin protectors etc) will not be used on
general patrol duties, unless specifically authorised by line
18. Off Duty Use of Uniform and
18.1 Uniform may only be worn and used when on duty, or when
travelling to and from duty. Insignia, epaulettes or any other
marking on your uniform that identifies you as a police officer or
member of police staff should be covered when travelling.
18.2 When off duty, Captor Spray should be kept in the
secure safes provided in accordance with the instructions.
19. Personal Issue Uniform and
19.1 When uniform or equipment is issued to an individual for
their personal or primary use, that individual has responsibility
for the equipment.
19.2 Uniform or equipment must be available for use at the
beginning of duty, if it is reasonably foreseeable that it may be
19.3 Reasonable measures should be taken to ensure uniform
and equipment is kept secure and will not be damaged.
19.4 Uniform and equipment will not be used in any activity
which could bring the Force into disrepute.
19.5 Uniform and equipment will be clean and operable at
19.6 Any equipment that is lost, malfunctioning or damaged
should be reported to your local support services team promptly and
submitted for repair or replacement.
19.7 Uniform and equipment issued to individuals for their
exclusive use is not to be used or borrowed without appropriate
19.8 If an individual is required to loan out their
equipment, the responsibility to look after equipment transfers to
that person for the period of the loan.
19.9 If staff do loan out equipment, it is their
responsibility to point out this policy to the person borrowing the
20. Loss or Damage to Uniform and
20.1 Loss of equipment containing data or information which
could lead to a breach of security (e.g. laptops, airwave terminals
or access control cards) must be reported immediately to an
individual's line manager and IS via the IS helpdesk in
accordance with Force policy (722/2011).
20.2 Loss, damage or misuse of uniform or equipment is a
serious matter. Wilful or negligent damage by officers or staff may
be considered a disciplinary issue. Loss or damage must be reported
to an individual's line manager or supervisor at the earliest
opportunity, they will take the following action:
• Ensure the issuer or owner of the equipment has been
• Decide if disciplinary action should be taken and instigate
the appropriate actions.
• Advise the individual of the course of action to be
• Authorise or obtain relevant authorisation from the budget
holder to repair or replace the item as necessary.
21. Identification, Name Badges and Warrant / Identity
21.1 All officers and staff must wear clearly visible
identification at all times. For officers and staff wearing uniform
this will mean having their warrant or identification numbers
displayed clearly on their uniform. When wearing operational
uniform if this does not display warrant/ID numbers, officers and
staff must have their warrant card clearly visible in a Sussex
Police issued lanyard.
21.2 Name badges must be worn in conjunction with
epaulettes, warrant or ID cards but do not constitute
identification when worn alone. Any member of the public is
entitled to ask an officer to produce their warrant card on
21.3 Non uniformed officers and staff must have their
warrant or identity card clearly displayed in a Sussex Police
issued lanyard at all times whilst on duty when on police premises.
All warrant and identity cards issued since 2005 are also
electronic access control cards.
21.4 Officers and staff must follow the care instructions
for electronic access control cards
• Keep the card as flat as possible in an ID wallet or plastic
card holder (available from HQ Reception or your Local support
• Keep the card clean and free from dirt, grease and
fingerprints. Wipe clean with a soft damp cloth.
• Report any damage to the card when first issued. Damage
after issue is to be explained by the employee HQ support
• Treat the card gently when passing it over readers - if not,
damage may occur to the reader, the card or both.
• Keep the card next to other data storing cards (like bank
cards), as this inhibits the aerial causing the card to
• Keep or place the card next to sources of magnetism or heat,
such as televisions and radiators.
• Bend or cut, trim or punch holes in the card as this can
break the aerial.
• Any damage deemed to have been caused by a member of staff
through negligence or lack of care will attract an admin charge for
22. Lost or Stolen Warrant / Identity
22.1 Staff must look after their warrant and identity cards
and return them when they are no longer required. Lost or stolen
cards must be reported immediately to HQ Reception, your local
support services team or through message formats on the intranet
22.2 Out of hours, lost or stolen cards must be reported to
the IS Service Desk on extension 44444 or using the 101 number.
22.3 If a card has been lost due to negligence, staff may
be required to pay an administrative fee to be issued with a
22.4 Misuse of cards including the failure to report the
loss or theft of a card could jeopardise site security and may be
considered a disciplinary issue.
22.5 Line managers have responsibility to inform HQ
Reception when their staff leave the Force so that their names can
be removed from the access system. This should be done using the
message formats system which can be found on the home page of the
The following guidance is directed at operational and public facing
officers and staff. Anything worn on your person that could put you
or the public at risk is not acceptable.
23. Jewellery and Accessories
23.1 Staff wear personal jewellery at their own risk. Any item
of jewellery should be as unobtrusive as possible and must not
conflict with PPE.
23.2 These instructions must be read in conjunction with
the Force Health & Safety generic risk assessment that relates
23.3 Rings with stones are worn at the individuals own
risk, if damaged in the course of duty they will not be repaired or
replaced by the Force. If a ring could represent a safety risk to
the public, it should not be worn on duty.
23.4 Body piercings including nose studs, tongue studs, ear
studs, decorative earrings and any other similar studs through the
face, tongue or any other visible part of the body are not
23.5 Non visible body piercings are permitted; however, the
wearer should be aware that their safety may be compromised when
wearing in an operational environment or in conjunction with their
23.6 Visible necklaces or neck chains are not permitted,
except for a medical alert chain.
23.7 Non visible necklaces or neck chains are permitted;
however, the wearer should be aware that their safety may be
compromised when wearing in an operational environment or in
conjunction with their PPV.
23.8 Bracelets and chains worn on the wrist are not
permitted except for a medical alert chain.
23.9 One tiepin or stud is permitted; however, the wearer
should be aware that their safety may be compromised when wearing
in an operational environment or in conjunction with their PPV.
23.10 Staff may wear one watch.
23.11 If an individual's religion or culture necessitates
wearing a specific piece of jewellery, this may be permitted where
there is no Health and Safety risk. If staff are physically unable
or feel unable to remove items of religious or cultural
significance there may be occasions where the items need to be
securely covered to minimise any health and safety risk.
23.12 Separate instructions may exist for training
23.13 If you have any questions about the appropriateness
of a piece of jewellery please contact HR Operations..
24. Hair / Make Up / Nails
24.1 Make up can be worn in moderation but must be appropriate
to the work environment and role.
24.2 Nails will be kept to a length that will not interfere
with duties and do not represent a risk to health and safety.
24.3 Neutral nail varnish (e.g. clear or pink) will be
24.4 Hair will be neat, tidy and appropriate to undertake
the roles and duties required.
24.5 Operational police officers and staff will wear their
hair above the collar or long hair will be neatly and securely
fastened up and worn close to the head unless identifiable
religious or cultural grounds dictate otherwise.
24.6 Hair will not be shaved or shaped into patterns or
24.7 Hair will not be dyed in conspicuously unnatural
24.8 Moustaches / beards will be kept neat and tidy.
25.1 Plain sunglasses fitted with a shatter-proof plastic lens
may be worn when appropriate.
25.2 No mirror effect lenses are permitted.
25.3 Sunglasses will be removed when talking to the
26. Tattoos and Facial Piercings
26.1 Sussex Police adhere to Home Office guidance in respect
of tattoos for police officer or PCSO applicants. It is for
managers to decide whether the acquisition of a tattoo or facial
piercing by a serving member of staff might constitute a breach of
the Home Office guidance or a health and safety risk, this document
is available from HR Operations on request.
26.2 The proposed nature, location, prominence and
appearance of tattoos will need to be considered when making a
decision if they are appropriate. For example, tattoos on the lower
arm, hand and face may not be appropriate.
26.3 The number and size of tattoos will also be factors to
consider in relation to the impression they may give to members of
the public or colleagues.
26.4 Any tattoo that undermines the dignity or authority of
the police, could bring the Force into disrepute, would cause
offence to members of the public or colleagues or be provocative,
is not acceptable.
26.5 Any tattoo that is considered to be rude, lewd, crude,
racist, sexist, sectarian, homophobic, violent or intimidating is
26.6 Operational officers and staff must ensure any
tattoos considered not acceptable are covered, e.g. by a long
sleeved shirt if the tattoo is on the lower arm.
27. Uniform Clothing and Equipment Issued by Sussex
27.1 Uniform clothing and equipment is issued by the Force
Clothing Unit. To organise an appointment with the Force Clothing
Unit email clothing_hq.
27.2 Only authorised uniform and equipment items will be
issued to and worn by the staff of Sussex Police. Responsibility
for determining what is appropriate uniform and equipment lies with
the Uniform Committee.
27.3 Where it is considered that a need has arisen for
additional or alternative clothing a case should be submitted to
the Uniform Committee for consideration through ACC Neighbourhood
27.4 Individual staff must not approach or enter into
discussions with manufacturers or suppliers. Further advice can be
provided by Procurement.
28. Damaged Uniform
28.1 Uniformed staff can request the replacement of damaged
uniform by sending the item with an A14 form to the Clothing Unit
so it can be disposed of appropriately. There will be no limit on
the amount of shirts that can be replaced if they become damaged in
the course of operational duties.
28.2 If it is not possible to return the item because it is
still needed until a replacement is received this should be noted
on the A14 form.
28.3 Requests for the replacement of damaged uniform will
be processed as soon as possible. If stock is not available to
replace the item, the employee will be advised accordingly.
28.4 The Clothing and Print Unit Manager has the authority
to refuse any request for replacement uniform if, having checked
the Clothing Unit computer system, it is considered that sufficient
uniform has recently been provided, or that any item returned for
replacement is still serviceable.
28.5 Queries relating to the frequency or appropriateness
of issue will be referred to the relevant Support Services Manager
29. Replacement Uniform
29.1 Uniformed staff will be able to request the replacement
of worn shirts, to a maximum of three shirts and one pair of
trousers annually by completing the A14 form and sending it to the
Clothing Unit at Astley House in Lewes. Generally uniform is
replaced on a wear and tear basis.
29.2 All worn shirts that are no longer fit for purpose
need to be returned to the Clothing Unit for replacements to be
30. Contaminated Uniform
30.1 Requests for the replacement of contaminated uniform
should be submitted to the Clothing Unit using the A14 form. The
form must detail the circumstances of the request and be authorised
by a supervisor.
30.2 Requests for the replacement of contaminated clothing
must not be accompanied by the contaminated clothing.
30.3 Requests for replacements will be processed as soon as
possible. If stock is not available to replace the item the
employee will be advised accordingly.
30.4 Sussex Police's Force Health & Safety Advisor
recommends that a common sense approach is taken when dealing with
contaminated clothing and uniform. In circumstances when there is
significant soiling, the items should be placed in a yellow
clinical waste bag immediately and passed to the local support
services team for disposal as clinical waste.
30.5 Any items of contaminated uniform that require
destruction should be arranged locally via the support services
team. If you are unsure about what to do, contact your local
Support Services Officer.
30.6 In certain circumstances when there has been minor
soiling such as a small amount of blood, it is perfectly safe to
machine wash items in a domestic washing machine at 60 degrees or
above using a biological detergent. In these circumstances there is
no danger to health.
30.7 Please note that there is no need to destroy clothing
that has been worn when dealing with situations involving
infestations of fleas, lice or scabies. Clothing washed in the
normal way will destroy any eggs or larvae present.
31. Lost or Stolen Uniform
31.1 Requests for the replacement of lost or stolen uniform
must be submitted on an A14 form, authorised by a supervisor, to
the Clothing and Print Unit Manager at Astley House, Lewes.
31.2 The requisition must detail, or be accompanied by, a
full report detailing the circumstances of the loss or theft of the
uniform and any investigation and outcome by the employee's
supervisor. No replacement uniform will be issued without such a
report and the A14 will be returned unprocessed.
31.3 If it is considered that the loss, theft or damage of
uniform may be due to negligence on the part of the employee, the
costs of the replacement uniform may be requested from the employee
or the employees' division or department. Any such decision will be
made after consultation with the relevant Support Services
32. Return of Uniform and Equipment
32.1 All personally issued uniform and equipment remains the
property of Sussex Police. When an individual leaves Sussex Police,
it is the responsibility of the individual and their line manager
to ensure that all equipment, including uniform and accessories,
safety equipment, identification badges, warrant cards and pocket
books are returned and accounted for.
32.2 The failure of an individual to return personally
issued items of uniform or equipment may result in an invoice being
issued to recover the cost of the item or legal proceedings being