Stop and search

Title: Stop Search Scrutiny Panel

Date: Wednesday 9 February 2022

Venue: MS Teams

Apologies

Welcome and Introductions

Actions from the previous meeting

Complaints

DT informed the group there has been one complaint regarding Stop Search since October, this complaint alleged that the Stop Search conducted on an individual had been motivated by Race.

The searching officer’s supervisor contacted the complainant and met with the individual at the police station to review the body worn video of the Incident. The supervisor talked through how the grounds were developed, during this discussion the complaint was satisfied with the officers’ actions, and the grounds for the stop and felt it has been conducted appropriately. DT highlighted the importance of body worn videos and benefit of positive engagement following a complaint.

Advisor feedback

Advisors felt it is healthy to receive complaints and questioned if enough is done for people to make a complaint. SH informed the group that after an individual is stopped and searched, they receive a receipt or can be emailed a receipt around the stop and search which contains a survey. Through this format Sussex Police are receiving feedback in relation to stop and searches, some of this has been positive. SH highlighted that Sussex and Surrey are the only two forces in the UK doing this.

Advisors questioned what the most common complaint category is? SH suggested to the group that categorised complaints can be totalled up over 12 months for the group to analyse and discuss trends at a future meeting.

Action 37: DT/MR to show the body worn video of the discussed complaint at the next meeting.

Action 38: SH to bring feedback data of Stop Searches survey to next meeting

Action 39: DT to collate trends of categorised complaints to show at a future meeting  

Grounds

Advisor feedback

DT questioned if there is a more suitable way of sharing grounds for review with the group? Advisors felt reminders are useful as it is important for advisors to have reviewed the grounds before the meeting.

Adur and Worthing

SL provided the group with stop and search data for Adur and Worthing. Worthing is estimated to have a population of 104,604 people, 93.8% are White, 2.7% are Asian or Asian British, 1.7% is mixed, 0.9% is Black or Black British and 0.4% is other ethnic group. Between January 2021 and December 2021 there were 694 stop searches in Adur and Worthing. 87% were conducted on white individuals, 6% on Black, 2% on mixed, 3% on Asian and 2% on other.SL provided the group with data that showed a breakdown of stop searches conducted in Adur and Worthing between Jan 2021 – Dec 2021, these were broken down by 18 + 1 self-defined ethnicity codes. The breakdown of stop searches by age was shown to the group. 28% have been between the ages of 10 – 17, 27% between the ages of 18 – 24, 13% between the ages of 25 – 29, 19% between 30 – 39, 9% between 40 – 49, 3% between 50 – 59 and 1% between 60 – 69. SL informed the group about Operation Signal, which has been running for the past 2 years and focuses on serious youth related violence amongst young people, where the violence is being caused, specifically on 11 – 16-year olds. This was instigated in October 2019 following the Operation Denmark cases where a number of young people, aged 12 – 13 years were convicted at court of serious violent offences against other children.

SL provided the group with data which showed people who had been stopped and searched more than three times in a 12-month period. This data included the number of searches, item found, their age, ethnicity and if it was a repeating officer.

Advisor feedback

Advisors felt and thanked the CI for doing a great job interacting with the community in Worthing.

Advisors questioned why the ‘not stated / defined’ category for self-defined ethnicity is so large for those who have been stopped and search. SL informed the group that individuals who refused/ decline to advise the officer of their ethnicity fall into this category. In this case the officer will make a more general assumption of ethnicity using the five different categories so there is a professional perspective of their ethnicity in a much broader categorisation. Advisors were concerned the amount of stop searches on under 24-year olds is high and questioned what the medium average of stop searches is for the category 10 – 12-year olds. SL did not have this data to hand but suggested this would be available for the next meeting.

Advisors shared concerns that officers conducted stop searches based on bias and racism and felt it would be useful to see data around self-initiated stop searches rather than response to intelligence or an operation order. Advisors felt it would be useful to see stop searches broken down by the five categorised ethnicity codes and the 18 + 1 ethnicity codes for comparison and to discuss highlights and trends.

Advisors were concerned that the 10 – 17-year-old white male who had been stopped 5 times but only one item was found by the same officer. Advisors felt that if the item was found on the first search the individual may have learnt to not repeat this again so when they are searched again no items are found but were concerned if the item was found on the fifth search and not on the previous. SL did not have the data to hand but suggest this could be discuss at a future meeting.

Action 40: SL/ SH to provide the group with the breakdown of stop searches on 10 – 17-year olds.

Action 41: DT speak to technical team to see if a split by age, ethnicity and gender can be bought to the group for discussion.

Action 42: DT to provide initiating grounds by 18 + 1 to future meeting

Action 43: SH/DT to collate stop searches broken down by the five categorised ethnicity codes and the 18 + 1 ethnicity codes and send out to the group 2 weeks before the next meeting.

Action 44: SL to provide a breakdown of the searches of individuals who are stopped more than three times in a 12-month period.

District Data

DT provided the group with District Data of stop searches in each district by ethnicity over a 12-month period and asked the group which district the group would like further detail on?

Advisor feedback

Advisors were interesting in looking at district data for Crawley as they felt this has the highest disproportionality. Advisors were also interested in Mid-Sussex as it has a lower disproportionality.

Advisors felt it is important to look at areas where disproportionality is lower to understand what officers are doing in that area.

AOB

DT provided the group with a body worn video of two white young males being stopped and searched after reports of shoplifting. SH questioned if advisors had a preference of videos they would like to see and discuss at a future meeting?

Advisor feedback

Advisors suggested viewing body worn videos of a stop and search on young Black Males.

Some advisors suggested keeping the names of those who are being stopped and searched hidden when the group views the videos. DT highlighted to the group that all members in the meeting have signed a confidentiality agreement which states that group discussions can not be shared outside of the meeting and is in line with GDPR Protocols.

Action 45: SH to collate body worn videos of young Black Males from East Sussex, West Sussex and Brighton being sop and searched to discuss and view at a future meeting.

 

Date of next meeting: Wednesday 13 April, 1700 – 1900, TBC.

Minutes

Title: Stop and Search Scrutiny Panel

Date: Monday 25 October 1700-1900

Venue: MS Teams

Welcome AB welcomed all, introductions made, previous minutes and actions signed off

Follow up from previous meeting SH responded to previous meeting request to provide a demographic break down by ethnicity for young people who attended Sussex wide crime avoidance programs organised by various agencies – stating that most programs were group based and that demographic data was not routinely kept. Advisors stated that captured demographic information was important in order to accurately monitor disproportionality and requested SH could explore ways of making this data available. Action 33 agenda item next meeting SH to provide overview of current programs taking place across Sussex

Stop Search Legislation – Refresher DH provided an overview of current Stop and Search legislation, describing the statutory powers and grounds where stop and search may be lawfully employed by officers and described how S.H.A.C.K.S (seen, heard, actions, conversations, knowledge and smell) and G.O.W.I.S.E.L.Y (grounds, object, warrant, identity, station, entitlement, legal and you) protocols were employed as oversight to ensure stop and search activities  were conducted appropriately. DH also described how 18+1 ethnicity codes were defined (using census data descriptors) before detailing a number of organisations – statutory and not statutory that provided governance, oversight and scrutiny of Sussex Police’s stop and search practices via the quality assurance framework – including the scrutiny provided by advisors at  this meeting . Q Advisors requested reassurance that GOWISELY protocols were being completed properly and that governance was monitored effectively -DH assured advisors that there were robust compliance protocols in place for supervisors to regularly monitor all stop searches including measuring disproportionality. Action 34 DJ to share stop search presentation including the SHACKS & GOWISELY protocols

Complaints and Grounds MR noted that 3 complaints were made in the last quarter and these were still being investigated.  they would provide a fuller update at the next meeting. Q- advisors sought reassurance that alternative pathways to complain were available if GOWISELY protocols were not followed. MR noted that Sussex Police had changed recent complaints procedure from a national system to be able to monitor and respond to complaints more effectively. MR also stated that receipts included signposting links to alternative pathways of complaint. MR noted that receipts should be offered in all instances. There was acknowledgement from all, that the public are often unsure about their rights under stop and search.

Grounds Advisors scrutinised grounds for a number of stop & search incidents – DH confirmed that supervisors were incorporating feedback provided by advisors to assess and inform actions of issuing officers. DH noted advisors concerns that future grounds assessments should be weighted towards Black, Asian and minority ethnic people in order  to reflect ongoing disproportionality that these groups are subject to.

Use of S163 of the Road Traffic Act PT provided an overview of Operations Command, their roles and responsibilities and how Ops Command contribute to Sussex Police’s overall of stop search statistics. Of 7289 stop searches conducted by Sussex Police, 1179 ,16.1% were carried out by Ops Command units. Within this context, PT was reassured that stop search statistics – particularly find rates - conformed very closely to those of Sussex Police as a whole. PT then described the legislation around roads policing and the powers a constable had under Section 163 of the Road Traffic Act (RTA) 1988.Since August, officers had conducted S163 RTA stops on 1257 people, which is 76% of the total Across Sussex Police.  PT noted that recording these stops had only been mandated since August and Initial data appears to show that disproportionality was in not a factor in those s163 stops.( Especially as forthcoming census data is expected to show an increased % of ethnic diversity in Sussex). Q-Advisors queried apparent discrepancies relating to the ‘term self-initiated stops’ appearing to affect a disproportionate number of Black people. PT noted that the term could be misleading as self-initiated could also result from an officer acting on specific intel, being tasked to attend an incident and there was always a context to be applied. Q- Advisors noted that all drugs were included into the same category, but noted some drugs are associated with specific ethnic stereotypes and requested future meetings include types of drug found with ethnicity   Advisors were invited to ask any questions arising from  the circulated  presentation with the diversity team, who would collate and request response from PT Action 35 DJ to share S163 RTA presentation with advisors

Body Worn Video (BWV) – Review Advisors reviewed BWV of a stop search following a s163 RTA vehicle stop. The stop involved a young male, stopped on their motorbike. They tested positive for drugs, was arrested at the scene with parents attending. Feedback from the panel was that the searching officer was professional, courteous and had followed the GOWISELY protocols. District Data Advisors agreed to scrutinise Worthing data at the next meeting

AOB SH advised the group of forthcoming legislation to enact Serious Violence Reduction Orders. These would make anyone convicted of knife crime by the courts subject to being stop and search by an officer at any time and without usual grounds being necessary. Sussex Police is one of four forces chosen to pilot the scheme. SH noted this was solely a punitive piece of legislation and was not being incorporated as part of wider prevention or divergence work, acknowledging this was likely to raise a number of questions among advisors Action 36 SH Agenda Item to update in more detail at next meeting

Date of Next Meeting: Wednesday 9 February 2022

Minutes

Title: Stop Search Scrutiny Panel Meeting

Date: Tuesday 20 July 2021, 17:00-19:00

Venue: MS Teams

 

Welcome

AB welcomed the group and led round of introductions. NP requested future agenda item to update on Sussex Police Communications activity.

2. Follow up from previous meeting

NM provided an update on Rother disproportionality, given the high rate presented at previous meeting, but low actual numbers (10 stop searches over a 12month period). NM has reviewed that S163 searches have full scrutiny arrangements in place, and in reviewing the Black subject stops, detailed scrutiny had been applied and provided. NM also updated that Chief Officers have agreed to record all S163 vehicle stops. JM asked why LGBTQ identities are not captured in Stop and Search data – explained that the Home Office have set the data recording requirements, but recognise why this is important so can inform future discussions with NPCC.

3. Complaints

MR provided an overview complaints received by Sussex Police. Since the last meeting the force received 7 complaints, 3 following vehicles tops and 4 stop and search. MR informed the groups that ethnicity was only provided in one complaint.

Advisor feedback

Advisors suggested resending demographic forms once complaint received, which may encourage further sharing. Concerns raised that ethnicity data was still not being comprehensively recorded which made subsequent scrutiny very difficult. MR/DH acknowledged concerns and were actively looking at ways to improve data recording including post incident follow up and forthcoming feedback survey.

4. Grounds

DH/MR provided the group with a new grounds assessment format and demonstrated how grounds can be assessed using this format. The intention will be to send ground in between meetings so that advisors can return with feedback in advance of the scrutiny panel, whereby MR will provide an overview. This is intended to enable more time for District presentation and Body worn video footage at future meetings, and enable improved analysis of quality of grounds e.g. for ethnicity.

Advisor feedback

Advisors suggested the document format could be in Word, so easier to complete on different computer operating processes. A detailed discussion was held using examples to run through the templates.

5. Rother district data

AC provided the group with data from the district of Hastings, providing the estimated population from the Office of National Statistics data Census 2011, including population for ethnicity.

There were 437 Stop Searches conducted across Hastings between 1 March 2020 and 28 February 2021. 86% of these searches were White, 8% were Black or Black British, 3% were mixed, 1% were Asian or Asian British and 2% were other ethnic group.

AC provided a breakdown of stop search by Age, the majority of searches were conducted on under 30s, with 140 for 10 to 17year r olds and 155 for 18 to 29 year olds. AC described activity on the district around safeguarding and diversion of young people.

AC provided an overview of reasons searches were initiated compared by different ethnicities. The most common reason was self-initiated by an officer [173] and responding to calls from the public [181].

Details of two recent Operations taken place in Hastings were provided, including related stop searches with information on ethnicity and outcomes. One related to an organised crime group, the other was concerned with the exploitation of vulnerable young people in the District, to address issues regarding the dealing and supply of controlled drugs. AC also described the supervisor scrutiny process. AC provided a detailed account on the most stop searched person within the operations, with details on grounds and outcomes.

AC provided data on the items being searched for (Drugs, Offensive Weapons, Articles for use in theft and criminal damage, etc.) again by recorded ethnicity. This data included the find rates for each category. The most common item being searched for across all ethnic group was Drugs. Data was provided on people who had been searched more than three times in the last 12 months, this also included their ethnicity and outcomes of the search.

The final data showed the highest amount of stop searches officers were conducting, this also included data on subject ethnicity. The highest searching officer conducted 15 searches in a 12 month period, one of those searched identified as Black.

Advisor feedback

1. Why there was such a high proportion for young people? AC described some of the operations on the district to safeguard young people and diversion from crime.
2. How much activity is conducted with parents of young people? AC described a number of activities, to support parents and develop a joined up relationship – recognising it was critical to work with parents to keep young people safe. AC also described the work with care homes to support looked after children.
3. The Stop and Search panel asked for a more detailed breakdown of ethnic groups when presented with proportionality.

6. Body Worn Video (BWV)

DH provided panel members with recent BWV footage – SH shared the police assessment framework ‘SHACKS’, to assist advisors in assessing the appropriateness of the stop search. The video showed searches conducted on three young men who had entered closed premises of a paintball site in Sussex. DH informed that no items were found, and described how officers had informed parents – in line with Sussex policy - and completed required referral forms, no charges were made. DH clarified the legal position that Sussex was showing data under agreement it (or any details) would not be shared outside of the meeting.

Advisor feedback

Advisors feedback that the interaction was professional, sensitive and polite. Suggested that govt. Need to provide spaces for young people to go. JIH asked if they were provided a receipt, DH confirmed it was electronic – via email.

Actions

Action 29: SH will provide details around ethnicity and age for 3 divisions for diversion activity around serious violence at the next meeting

Action 30: SH Advisors requested Ethnicity data to be broken down into the 18+1 ethnicity codes for next meeting.

Action 31: DH Future inputs to present find rates by % in next presentation as well as ‘actual’.

Action 32: DH to provide panel members with data breaking by 18+1 for Stop Search (Request by SH).

7. Any Other Business

AB thanked NM for his commitment to transparency and support for public scrutiny, as NM hands over to SH.

Date of next meeting: Tue 19 October 2021, 17:00-19:00 MS Teams. Focus: Searches following a Section 163 vehicle Stop

Minutes

Title: Stop Search Scrutiny Panel Meeting

Date: Tuesday 20 April 2021, 17:00-19:00

Venue: MS Teams

Welcome

AB welcomed the group and led round introductions.

1. Complaints

MR provided an overview complaints received by Sussex Police. Between the months of January 2021 – March 2021 the force received 3 complaints. MR informed the groups that these individuals did not disclose their ethnicity and the force have found people are not disclosing this on the complaint forms filled out by themselves.

Advisor feedback

Advisors questioned if the complaints received by Sussex Police are a similar amount received by other forces? MR informed the group other forces receive complaints with regards to disproportionality where as Sussex Police do not received these complaints. MR did not have the data to hand to on other forces expand on this question.

2. Grounds

MR provided the group with recent grounds for review of stop and searches and asked advisors for feedback on whether they felt the grounds were sufficient enough.

Advisor feedback

Advisors felt the detail in description is key with regards to the grounds for review so that the reasoning for the stop and search can be understood better.

Advisors questioned the ethnicity of the individuals who were stopped and searched and felt this information would be important to know. MR informed the group that one individual was a Black male and the others were white males and noted that it would be useful to know their ethnicities included in the descriptions of the grounds.

Advisors felt the intelligence part need to be explained in the first sentence of the grounds because it gives a clear understanding why the officers were concerned.

Advisors felt that descriptions of behaviour need to be expanded on with further detail to understand the reasoning of the grounds for a search.

3. Rother district data

CV provided the group with data from the district of Rother. The estimated population of Rother is 96,080 people (Office of National Statistics data estimate 2021). The population of Rother by ethnicity: 97.2% are White, 1.2% are Asian or Asian British, 1.1% are mixed, 0.3% are Black or Black British and 0.2% are other Ethnic Group (Data taken from Census 2011).

CV provided the group with an overview of Stop Search activity. There were 195 Stop Searches conducted across Rother between 1 March 2020 and 28 February 2021. 92.3% of these searches were White, 3.6% were Black or Black British, 2.05% were mixed, 2.5% were Asian or Asian British and 0% were other ethnic group. CV provided data on the items found on the stop searches that were conducted.

CV informed the group of the recent Operations taken place in Rother. Operation Reclaim refers to the target hardening surrounding the supply of class A and B drugs, predominantly within the Rye area of Rother District. The operation led to six warrants and currently remains active in ensuring that we support those most vulnerable and disrupt those causing harm and exploiting vulnerable members of the community through coercion and drug supply.

Operation Thornhill (Bexhill) relates to a partnership operation which assists in supporting young people away from the key divers of crime, whilst ensuring the community have confidence in our policing approach in mitigating the risks surrounding Anti-Social behaviour and criminality in the Bexhill and Sidley area.

CV provided data that showed the amount of stop searches officers were conducting and the ethnicity groups they conducted them on. The data showed 61 stop searches, 59 were conducted on white individuals and 2 were conducted on black individuals.

Advisor feedback

Advisors asked for the ethnic group ‘White’ to be expanded on. CV defined ‘White’ to be White British, White Irish or any other White background from the Home Office codes and understood this should be explored deeper.

Advisors were pleased to know a low number of Black individuals had been stopped and searched in Rother and thanked Sussex Police for their work.

Advisors were concerned that for the Black individuals stopped there was no items found on them and questioned if officers are spoken to understand why there was a need to conduct a stop and search if no item has been found on them? CV informed the group currently this does not happen but will begin to do this going forward.

Advisors questioned if the correlation had been explored between the stop and searches in weekdays to weekends and if this could explain why some officers conduct more stop searches than other officers? CV did not have this data to hand but is something that is explored and felt it would be helpful to compare the number of hours worked by the officers.

Advisors questioned if Chinese individuals are included in the ethnic group Asian? CV gave the definition of Asian or Asian British to be, Indian, Pakistani, Bangladeshi, or any other Asian background.

Advisors felt the data for Black individuals was a true reflection of the ethnic population in Rother.

Advisors questioned if there is a concern for county lines in Rother? CV informed the group county lines issues are a national problem and due to being surrounded by Metropolitan areas county lines are something Sussex Police have been tackling in partnership across the whole of Sussex. With regards to

Rother the issue is not as prominent as other areas, but the areas Sussex Police have been working predominantly recently are within Rye and Bexhill area. There are a number of operations running and partnership work on this.

4. District data

DT provided the group with data that showed the amount of stop searches taken place on each ethnic group in different areas of Sussex.

DT asked the group which area they would like further detail on to scrutinise for the next meeting. Advisor feedback:

Advisors showed interested in exploring Hastings district data for the next meeting.

5. Any Other Business

Suggested agenda items:

• Road policing

Advisors questioned what materials are available on stop and search that they could share with young people regarding their rights whilst a search is being conducted. SB informed the group of a video created by young people called ‘Rewind’ on YouTube. 

Date of next meeting: Tuesday July 202021 , 17:00-19:00, MS Teams

Stop and Search Scrutiny Panel Meeting

Monday 11 January 2021, 17:00 – 19:00

Venue: MS Teams

1. Welcome

AB welcomed the group.

1. Children & Young People Stop Search Data

PC KB provided an overview of their role at Sussex Police in the Youth Safety Intervention Team and shared data with the group which shows Sussex Police carry out an average of 23 stop and searches, across Sussex per day, of the 23 searches on average 5 are under the age of 18.

KB stated that while it was a legal requirement to inform parent/carers of those under 18 if their children were arrested, this was not the case for those stop/ searched, however Sussex Police has made the decision to inform all parents /guardians when this is the case. By contacting the parent/carer in this way it allows Sussex Police to explore whether further safeguarding measures are necessary. This safeguarding might include referrals to one of a number of Multi-Agency Service Hubs (M.A.S.H) in Sussex. These M.A.S.H units include colleagues from children services, social services and early help services – professionals who are better placed than the Police in determining the welfare needs of children.

KB provided an insight into work that Sussex police has carried out to inform and educate children around stop and search.  These include Schools Liaison officers visiting schools to provide presentations that covers rights and how the police should conduct stop searches. Although COVID-19 has curtailed these visits in the last year, there were a number of other measures Sussex Police were putting in place to improve and inform the experience of stop and search related to under 18s. These include: The production of a short educational film to help improve understanding around Stop & Search, enhanced safeguarding training for police officers to consider when they conduct stop and searches and the establishment of a local scrutiny panel for young people which will convene when COVID-19 restrictions have been lifted.

KB provided data to the group which showed that between 01/12/2019 – 30/11/2020 there had been a total of 8,334 searches in Sussex, for all ages. For children between the ages of 10-17 there had been 1,926 searches, of this 216 self-identified as Black Asian Ethnic Minority (B.A.M.E). For people between the ages of 18-29 there had been 3,828 searches, of this 725 self-identified as B.A.M.E. KB informed the group that 50 under 18’s were searched more than twice in the last 12 months, of this 38 were White and 8 were Black or Black British and provided examples of why these searches were conducted and what the outcomes were.

KB also provided an overview of Operation Safety which was an operation conducted across Sussex and designed to mitigate, prevent and deter knife crime. The police carried out multiple patrols in local parks and train stations areas where intelligence indicated knives had been carried before. The operation was also supported by a comprehensive community /schools awareness campaign to educate children on the dangers and consequences of knife crime.

Advisor feedback:

Advisors had mixed views on the data provided regarding the amount of Stop Searches that were carried out on under 18’s but were encouraged that the amount of stops were lower than expected.

Advisors asked if there were any specific policies outlining procedures relating to under 18s who were from a refugee or migrant background, where they may not necessarily speak English as their first language? KB informed the group that officers would typically have direct access to translations services, which can be facilitated using their mobile data terminals on speaker phone to communicate with someone who does not speak English as their first language. Officers will also put through a referral to the multi-agency, who work 24/7, to gain access to information that will show where the individual is being housed and who is responsible for them.

Advisors also asked whether there was any input from diverse communities, using their experiences to help inform current police training around stop and search. KB informed the group all training goes through Sussex Police’s Learning and Development department which does  cover aspects of diversity but there were always opportunities to take away learning  from other areas.  

Advisors were concerned about the effects of being stop searched disproportionately – (with less likelihood statistically of being found in possession of a searched for object(s) for Black, Asian, Minority Ethnic under 18’s.  KB understood this has a big impact on under 18’s as this could be their first interaction with the police and if it was  a negative experience then this may have a detrimental impact on their future interactions with the police. KB reassured the group that this is something Sussex Police are working towards, to make officers fully aware of the impact that a stop and search has on an individual. And this is one of the reasons why Sussex Police chose to inform parents/carers of under 18’s about the stop and search which had taken place.

Advisors questioned if officers follow up the stop and searches on under 18’s who have no object found on them to see if this is happening in a particular area or conducted by particular officers. KB reassured the group there was an oversight policy in place and officer’s stop and search records were regularly were scrutinised for signs or patterns which may suggest bias. KB informed the group that he himself looks through every stop search conducted on under 18s to ensure the correct safeguarding has been carried out.

Advisors questioned what reaction officers receive when they inform the parents of a Black, Asian, Minority Ethnic under 18 that their child has been stopped and searched?  KB felt that although more research needs to be done in this area to fully understand this question, they informed the group that in general, parents are usually thankful to officers for making them aware of developing behavioural issues and allowing them the opportunity to resolve within a family setting.

1. District Data

DT provided an update on District Data that showed the total number of stop searches conducted over the last 12 months and a percentage by ethnicity and breakdown for each district in Sussex.

DT asked the group if they would prefer to carry on looking at all the stop searches carried out in Sussex or if they are interested in the breakdown of a specific area? Advisors expressed interested into the breakdown of stop searches in Rother.

1. Complaints

MR provided the group with complaints data received to Sussex Police since the last meeting and reassured advisors that none had been related to race or ethnicity.  11 complaints were made in the last quarter, of these 2 have been resolved locally with a telephone call. 4 of these complaints were looked into and found to be unsubstantiated. 1 of the 11 complaints was withdrawn and the organisation currently has 4 complaints that are ongoing. MR informed advisors that there was a concern that people were not providing their ethnicity data on complaint forms. This made it difficult for Sussex Police to accurately present data around disproportionality MR stated, out of the 11 complaints received only 2 people disclosed their ethnicity.

Advisor feedback:

Advisors asked about ways to improve disclosure of ethnicity and suggested we proactively asked individuals to disclose this. MR informed the group this would be difficult as the majority of complaint forms received are sent through online and therefore a conversation with the individual beforehand would not happen. MR expressed this could be made a mandatory field for individuals to fill in. Advisors felt there should also be an option for individuals to not disclose their ethnicity if they do not wish to.

Action 27: DT to invite MR to next meeting to provide an insight into the grounds of complaints made.

Action 28: DT to send advisors the two slides from the presentation led by MR outlining the grounds.

1.  AOB

Advisors expressed interest into the multi-agency approach to training.

Date of next meeting: Tuesday 20 April 2021, TBC

Department/Division: CDD

Name: Stop and Search Scrutiny Panel

Location of meeting: MS Teams

Date: Tuesday 6 October 2020

Time: 17.00 – 19.00

 

1 Welcome

AB led round table introduction and welcomed new members.

2 Eastbourne District Stop Search Data

DL provided an overview of their role as Lewes & Eastbourne District Commander and presented to the group Eastbourne District Stop and Search data for the period 1^st July 2019 to 30^th June 2020.  During this period there were 622 searches made of which 550 were unique subjects (meaning the individual had only been stopped once). 72 searches self-identified as Black, Asian and Minority Ethnic, of which 68 were unique subjects.

Advisor feedback:

Advisors were concerned that the stop search data range for 10-17 year olds was too broad to extract meaningful insight and enquired whether parents or guardians of those stop searches had been notified. DL described how Sussex Police scrutinise all stop searches of under 18’s where police powers have been used and are currently looking at reviewing the policy to ensure that a child’s parent/guardian is always contacted, including those instances where informal stop and account has taken place.

DL outlined that 55.6% of stop searches conducted by police officers were self-initiated. This is where an officer has witnessed something which then leads them to instigate a stop search. Of those people stopped, 63.4% self-identified as either Black, Asian or from a Minority Ethnic background.

Advisors expressed concern at the high level of apparent disproportionality shown by the self-initiated stop search data and shared their own experiences of culturally specific social interaction which may be misconstrued by police officers as being a sign of illegal activity. Advisors asked what training Police officers received to better understand diverse aspects of cultural interaction, in order to avoid similar misinterpretations taking place in future. DL acknowledged the advisors concern and agreed there needed to be a greater understanding and awareness by police of different cultures. DL also affirmed that grounds for search must always be recorded. DL presented data to the group which showed apparent disproportionality of Eastbourne District’s officers with the most recorded stop search. Advisors were interested to find out more about the outcomes of those searches, DL agreed to scrutinise the data further and update at future meetings.

DL then presented data showing what the outcomes were by different ethnicity of those who were found to have an object on them as a result of a stop search. Advisors expressed concern that the total number of ‘no further action’ (NFA) was 76.2% and sought further clarity around this statistic. NM provided the group with different examples of what NFA might mean for example, with regards to children being stopped and searched, depending on the item found, the outcome may be to speak informally with their parent and this would then be classed as NFA.

DL then provided an overview of the impact that the COVID pandemic had on policing and the community in Eastbourne. DL described that Operation Foresight was Sussex Police’s response for homeless people at the start of lock down who needed temporary accommodation. DL noted that Eastbourne had the highest amount of temporary accommodation sites within Sussex. The impact of this was that people from different parts of the county were being housed in Eastbourne which had seen a change in the types of offences being committed, such as anti-social behaviour and increased drug use. This operation was in place throughout the whole of lockdown and led to a number of arrests and recovery of drugs. DL stated Op Foresight had allowed Sussex Police to work closely with local stakeholders and partners in local housing, enabling the force to better understand who is being housed in the town. DL also described Operation Hyphen which resulted from Op Foresight and was in relation to drugs coming into Eastbourne from outside of the town including, from London and Southampton. DL commented on a dispersal operation that took place over the lockdown period in Gildredge Park. The park had seen large gatherings of youths and were having a negative impact on the local community and risked the potential spread of COVID. Advisors thanked DL for their time and looked forward to seeing requested updates at future meetings

• Action: SB to bring data breakdown of 10-17 year olds stop search & the grounds for the stop search at the next meeting.
• Action: DL to bring data of 10-17 year olds linked to county lines for the next meeting.
• Action: DL to provide updated Eastbourne Officer stop search outcome data to the next meeting

3 District Data

DT presented the group 12 months District Stop Search Data by recorded ethnicity across Sussex.

Advisor feedback:

Advisors were keen to see more detailed statistics to include information around stop search statistics for 10-17 year olds at the next meeting.

Complaints

Between July and October 2020 Sussex Police received one complaint regarding a stop search that took place 10 years ago, where they did not receive a copy of the record of the search.

Advisors expressed that some individuals who have been stopped and searched may lack confidence to make a complaint and were concerned that the complaint/feedback procedure was not always robust enough to acknowledge those concerns. MR informed the group that there are a number of different ways individuals can make complaints/feedback. This can be done via the QR code on the back of the stop and search paper receipt, or via the stop and search record. DT informed the group that individuals should receive a receipt when stopped and searched, which includes details on how to give a complaint or feedback.

4 AOB

Advisors were keen to hear an update about recruitment promotions. DT informed the group there will be an update at the Race Advisory Group where the group will also get the chance to meet the new Race Equality Champion. With regards to support for people interested in applying for jobs in policing Sussex Police are really hopeful that once the COVID restrictions have been reduced the force will be able to engage more with communities to encourage a greater diversity of candidates into a policing career.

New agenda items:

• Grounds for why 10-17 year olds are stopped and searched with data from SB
• All district data for 10 – 17 year olds

 

Date of next meeting January 11 17.00-19.00 TBC

Title: Stop and Search Scrutiny Panel

Date: Friday 17 July 2020 1400-1530

Venue: MS Teams

ATTENDEE NAMES REDACTED

Item 1 – Welcome

AB welcomed the group, led round the table introductions and advisors agreed housekeeping rules for the meeting.

Item 2 – C19 Enforcement Notices – Disproportionality

SB provided an overview of Operation Apollo, which commenced on 23^rd March and was Sussex/Surrey Police’s joint response to policing challenges raised during the Covid-19 period, particularly data relating to disproportionality of fixed penalty notices issued during this period.

Op Apollo was classified as a critical and major incident.

• Critical incident: ‘any incident where the effectiveness of the police response is likely to have significant impact on the confidence of the victim, their family or the community’.

• Major incident: ‘an event or situation with a range of serious consequences which requires special arrangement to be implemented by one or more emergency responder agency’.

Op. Apollo coordinated the response of several public organisations including the Military, Fire and Rescue, local government & health authorities and other key partners as part of the Local Resilience Forum.

SB provided an overview of Fixed Penalty Notices (FPNs) that had been issued during the lockdown period since 23^rd March, and provided a detailed presentation looking at the 8^th May; which saw the greatest number of

FPNs issued and 12^th April; which showed the highest disproportionality. The presentation included the ethnicity, age and area travelling from by those who received fines, as well as the grounds provided by the issuing officer for scrutiny and feedback from advisors. SB also stated that the Home Office was due to publish peer reviewed national Police FPN figures taken during this period and agreed to make this available to advisors when it was released.

SB described the four step plan Sussex Police employed to policing the community during the pandemic: Engaging, Explaining, Encouraging and finally Enforcement. SB Stated it was Sussex Police’s priority to police by consent and maintain community cooperation through positive engagement during this period.

Advisors expressed concern that mixed messages from the media and government had caused confusion, with constantly changing regulations. Advisors also explained that people might have been more reassured had they known this plan for the ‘4 E’s’ was in place. SB agreed with advisors that this had been a challenging time for Sussex Police who often had to interpret and apply guidance from the government which sometimes lacked clarity, he recognised that there were lessons for Sussex Police to learn, particularly around public messaging and thanked advisors for their input.

SB explained to advisors that Sunday the 12^th of April showed the greatest disproportionality of BAME FPN recipients (46 in total of which 9 identified as BAME in Brighton alone) and invited advisors to provide feedback on the recorded grounds which were shared. Advisors were in broad agreement that the FPNs were fairly issued but would like to understand in more detail the circumstances of these engagements and the criteria employed to determine when FPN’s were issued. SB stated that it was a challenge to provide information in such granular detail due to the sheer volume of interactions that took place during this time (in the tens of thousands) but understood advisors concerns in relation to transparency and ensuring public trust in the police was maintained.

SB shared data indicating that the most FPNs were issued on 8^th May, which was VE day and a public holiday. 104 FPNs were issued across Sussex, 6% self-identified as BAME. 88 of those fines were issued to people who were not Sussex residents. SB asked advisors to consider the ethical dilemma of whether fines should be issued to every member of a group engaged or just to a nominated individual. Advisors felt the ticket should be issued to everyone present as this would reduce the opportunity for bias to take place and as the enforcement stage was the last step in the four part process, advisers felt people had already been afforded every opportunity to comply with the legislation. Advisors commented on how the negative publicity surrounding the activities of certain government officials/advisors during this period had made the police’s role of enforcement much more difficult and were concerned about how enforcement of the forthcoming face mask regulations would be accepted by the public especially if double standards were perceived to be employed. Other advisors agreed and felt consistency of approach was important in order to manage community perceptions of what is going on; they highlighted the apparent discrepancy shown between the ways beachgoers at Bournemouth or Liverpool fans were not moved on by police, whereas a pre-arranged Black Lives Matter event in London attracted police attention, and subsequent outbreak of public disorder.

Action: SB to find out how many under 18’s had their tickets issued to their parents. SB explained that 4 tickets were issued to parents over the whole force during lockdown.

Item 3 – District Data – Times More Likely

DT provided an overview of Sussex Stop and Search disproportionality at district level. The data included ethnicity % for each district for contrasting proportionality. Advisors requested that the next meeting would scrutinise the data for Eastbourne District, with future meetings to consider Rother and Wealden district data and also to consider adding age as an aspect to stop/search scrutiny

Item 5 - AOB

DJ asked advisors for suggestions around ways Sussex Police can be better informed about developing Stop and Search issues at a more local

SB thanked all for attending the meeting.

 

Date of Next Meeting 8 October

Stop and Search Scrutiny Panel

Tuesday 14^th January 2020 18:00-20:00

Sussex Police Headquarters, Church Lane, Lewes BN7 2DZ

Attendees Names Redacted

1. Welcome

AB welcomed attendees, introductions were made and previous minutes were summarised.

2. Previous Actions

Action 22: Circulate Comparative Stop Search Statics: Sent out with previous minutes.

Action 23: Advisors requested data relating to S163 that led to a S/S or arrest at future meeting: Data was provided during the meeting.

Action 24: Disproportionality data for Gatwick to be presented at the January meeting: Arranged as agenda Item for January.

Action 25: SB to send training dates to panel members: SB awaiting confirmation from training, and will disseminate once received.

Action 26: DT to schedule future meetings 6-8pm: Actioned for future meetings.

3. Gatwick Stop and Search / Use of Force Data

MC gave an overview of Gatwick demographics and described how unlike other police districts, Gatwick has no resident population with which to compare proportionality. Gatwick airport serves customers from around the globe and in the UK; providing domestic and international flights. The Airport operator does not record the ethnicity of customers and due to the unique nature of the policing role at Gatwick, passengers are likely to face greater scrutiny from police, to counter the threat posed by terrorism, human trafficking and modern day slavery. MC presented data indicating 141 Stop Searches conducted in Gatwick over the last 12 months. Of these 62(43.97%) were conducted on BAME subjects, and of those 33.3% resulted in an item being found. MC provided verbatim examples of Stop Search grounds for discussion within the group.

Feedback and Advice

Advisors thank MC for the presentation. Advisors asked if the recorded grounds for Stop and Search were similar to those conducted across Sussex communities. MC explained that the grounds were very similar, but the secure environment meant that different legislation was used by various government departments. The complexity of this forms a key part of officer’s induction when joining the Gatwick Policing team. JI inquired why the volume of BAME Stop Searches was so high in comparison to typical district activity. MC explained that visitors to the airport included UK and Global travellers; on business and vacation, and without meaningful data regarding their ethnicity it was not possible to explore proportionality in the same way as Sussex Police does for districts. AB observed the similarity between outcomes for BAME and non BAME. JM asked whether searches are conducted in public or there is a private room. MC confirmed they typically utilise private areas for the initial Search, and any further action would involve taking an individual to the local custody centre for further searching. Advisors asked about gender presentation of police at the airport, MC explained it was almost equal in number, although there were increasing efforts to encourage more women into firearms roles.

4. Quality Assurance Body Worn Video (BWV)

SB played BWV footage of stop search activity conducted on New Year’s Eve with a group of men. The video showed the procedure the officers followed before and during the search, for panel members to assess how closely procedures were followed.

8 assessment independent assessments completed, comment included:

• Footage illustrated a chaotic situation with multiple searches at the same time and hard to hear everything going
• Officers were very polite and generally good
• Search carried out professionally in view of several other loud people. Stop and Search records

16 Stop and Search records were assessed as follows:

Grounds

• 1 x Very good, clear grounds noted
• 12 x Sufficient grounds
• 3 x Vague detail in grounds

Other comments

• 6 x No BWV indicated
• 1 x ‘Receipt not required’ did not say if offered

5. District Disproportionality Data

DT provided an overview of Sussex Stop and Search disproportionality at district level. The data included ethnicity % for each district (based on census 2011) for contrasting proportionality. Panel members requested data relating to Roads Policing for detailed presentation and scrutiny at the next meeting.

6. Complaints

There were three complaints received since the last meeting. Details were provided for each, including outcomes, and panel members shared views on how they had been resolved.

7. AOB

Next Meeting: Tuesday 7^th April 2020 18:00-20.00, Sussex Police HQ, Lewes

Stop and Search Scrutiny Panel

Tuesday 23 July 2019 18:00-19:30

Sussex Police Headquarters, Church Lane, Lewes BN7 2DZ

Attendees

AB                               Chair

JH                                Deputy Chair

SC                                Panel member

LS                                Panel member

MA                              Panel Member

TS                                 Panel Member

SL                                 Prevention Inspector

MR                             Local Policing Support Team

RB                                Local Policing Support Team

DT                                Diversity Team, Sussex Police

MS                              Diversity Team, Sussex Police Names will be redacted when published on the internet Apologies: HH, CY, DH, IAST,AN,JM,CW, JM,ML

1. Welcome

AB welcomed attendees, introductions were made and previous minutes were summarised.

2. Previous Actions

Action 14: DJ/DT to circulate recruitment poster examples to Advisors. Attached to minutes

Action 15: DJ/DT to arrange for contact centre to provide an input at the RAG meeting on how they respond to 101 contact from people where English is not their first language. This was an agenda item at the June RAG meeting.

Action 16: SB/DT include district ethnicity % in future district overview reports. Data now included.

Action 17: Advisors requested that disproportionality data for Horsham district should be scrutinized at the July meeting. July agenda.

Action 18: DJ to arrange with Sgt Peter Allan for S/S data for next TNBI ERG. This was an agenda item at the July TRANS ERG meeting.

Action 19: MLeF/DJ to send e-poster to be distributed to wider networks. Sent with previous minutes.

3. Horsham District Stop and Search /Use of Force Data

SL provided an overview of the 386 Stop Searches (S/S) conducted in Horsham District between April 2018 and March 2019. 27% resulted in an item being found and in 49% of those interventions police found what they were looking for. SL added that of the 23 subjects identified as black, only two were local Horsham residents, none were repeat subjects. SL outlined two case studies which showed different grounds for intervention when S/S was carried out. SL gave an overview of Supervisor Scrutiny and the District focus was to improve the volume of supervisor comments.

Feedback and Advice: Advisors thanked SL for the presentation. Some advisors expressed their concern about the breakdown of the figures shown in the charts used throughout the presentation, as a considerable percentage of the S/S conducted was categorised under “unknown” with no further details .Advisors requested more clarification and more accurate measures to be taken into consideration for the future records.

Action 20: MR, to clarify at the next meeting.

JI emphasised the importance of clearly recording legitimate grounds before conducting S/S.

The advisors asked whether the presentation could be prepared earlier so they could look at it in advance.

4. Quality Assurance:

Stop Search Records

MR returned the following results from the panel’s scrutiny of 13 S/S records during the meeting: 12 x sufficient grounds 1 x insufficient grounds

Detail in records

8x Body Worn Video,

5x indicated they did not record on BWV.

4 x Indicated ‘no receipt offered’ because of arrest.

1 x Had no detail after a Stanley knife was found and indicated NFA. Upon further investigation everything was recorded in detail on another force system relating to call.

1 x Questioned due to lack of grounds. This was a section 60 authorisation search which allows an officer to stop without suspicions on a particular individual.

5. District Disproportionality Data

DT provided an overview of Sussex S/S disproportionality at district level between July 2018 and June ’19. The data included ethnicity % for each district (based on census 2011) for contrasting proportionality. There were a number of districts which showed levels of disproportionality for S/S conducted on BAME subjects as a proportion of overall population. It was noted that the presented data did not distinguish between S/S that were conducted on individuals who lived outside of the district and those who were local residents.

Hastings recorded 384 S/S in the last year, 46 of those were black subjects, resulting in ratio of black subjects being 11 times more likely to be S/S that white subjects.

Action 20: Advisors requested that disproportionality data for Hastings district at the October meeting and Worthing in January should be scrutinized.

6. Complaints, Stop Search

MR updated on two complaints that had been submitted to Sussex Police since last meeting. The two complainants were both white males.

• The first complainant wasn’t happy that he was S/S by a number of officers which he deemed to be excessive and that he was S/S in front of his children and whilst wearing his company’s
• The second complainant was exiting a field that he had been carrying out pest control in when he was S/S by officers who had reports from the public of shots being fired .He explained to the officers that he had a firearms licence and permission from the land owner but the officers searched his vehicle the complainant considers that they didn’t have legitimate grounds to either search his vehicle or inspect his

7. AOB:

TS recounted a personal experience of a S/S, which was conducted on him in a manner that suggested he was singled out because of his ethnicity.

Action 21: DT to liaise the matter with the relevant team - MR and AL. Next Meeting:

Date of Next Meeting: Tue 22 October 18:00-19.30, Sussex Police HQ, Lewes